MINOT CATHOLIC SCHOOLS
MINUTES OF NOVEMBER 29, 2007 MEETING
The meeting was called to order at 7:05 P.M. in the Bishop Ryan High School cafeteria.
I. Opening Prayer - Fr. Walter
II. Roll Call - Brenda Nush
Members Present: Kim Burckhard, Don Burke, Ralph Charley, Bob Crockett, Kristi Feist, Mike Gaddie, Fr. Harvey, Jim Kasper, Fr. Krebs, Gregg Magnuson, Dean Rubbelke, Janelle Schell, Jenny Steckler, Fr. Walter, Shane Zaback
Members Absent: Bob Anderson, Terresa Schulenberg, Fr. Zimmer
Ex-Officio Members Present: Kevin Harmon, Barb Johnson, Brenda Nush, Terry Voiles
Ex-Officio Absent: Gary Volk
III. Recommended Action
A. Motion by Gregg Magnuson and seconded by Don Burke to approve the minutes of the October 2007 meeting. Motion passed, all ayes.
B. Motion by Fr. Harvey and seconded by Ralph Charley to accept the financial statements for October 2007, approving general fund checks #22422-22592 and payroll checks #56192-56361. Motion passed, all ayes.
C. Additional Agenda Items: Strike New Business Item B; Add Flex-Spending Account
IV. School Reports
A. Elementary Report - Mr. Volk absent. Mr. Harmon presented his written report. Mrs. Hemphill spoke on elementary happenings in the month of December.
B. High School Report - Mr. Voiles spoke on the up-coming mid-term grades; the first up-coming girls basketball game and reported that the school year to date is going very well.
C. Superintendent's Report: Mr. Harmon reported on the Diocesan Administration Meeting hosted at Bishop Ryan which focused on the survey and where Catholic Schools are going in the future. Mr. Harmon would like the Board, as well as the church council members to attend the Summit for the Diocese of Bismarck at the University of Mary on January 16th from 10 a.m. to 3 p.m. to discuss the results of the survey done by DH marketing. The 2nd installment of the Parent-Connect meetings was held this month; the 3rd meeting is scheduled for January 14th. The main goal of these meetings is to connect with parents.
V. Committee Reports
A. Development and Marketing: In addition to her written report, Barb Johnson reported on the current progress of the Millennium and 50/50 drives, $30,000 and $19,000 respectively in gifts and pledges received. Volunteers are needed at the gift wrapping booth at the mall; the Nativity is scheduled for this weekend.
B. Curriculum & Technology: Jenny Steckler spoke on this month's School Improvement Meeting - 5-year process for goals. Step 1: Gathering information is underway. Mrs. Steckler also reported on the request to add two English classes to next year's curriculum, "Fictional Literature" and "World Literature." Syllabus' were presented, and motion was made by Jenny Steckler to accept for the 1st reading the approval of these classes. Motion was seconded by Ralph Charley. Motion passed, all ayes.
C. Finance Committee: Met last Tuesday on the 2008-2009 budget; requesting a Board work session in December. A joint committee of finance and foundation will meet to discuss the Development Director's job description. Please prepare any questions for the work session - reminder to the Board of the need for privacy when budget discussions are underway - that until the budget is finalized - both discussions and paper drafts are for Board "eyes and ears" only.
D. Facilities Maintenance and Transportation Committee: Jim Kasper reported - Met with facilities staff and Kevin Harmon. A needs/wish list is going on - hope to present this list to the board at the next regular meeting. Student safety issues on top of the list.
E. Personnel Development and Retention: Don Burke reported - Met with Kevin Harmon and Stan Henderson on the results of the survey; presented copies of the results to the staff. Plans to present this survey yearly - for an ongoing strive to improve.
F. Student Life & Safety: Janelle Schell reported - software coming to update the AED machines. Emergency Action planning with students underway. Bobby Madry gathering estimates on cameras and security door buzzers at Bishop Ryan High School.
G. Structure Committee: Bob Crockett asked the Board members to e-mail him with ideas and concerns on board size for the 2008-2009 term.
H. Catholic Identity: Fr. Harvey spoke on the Catholic Identity meeting held yesterday. On-going service projects at each grade level - would like future projects to be approved by this committee. Current Mass schedule at Bishop Ryan has an attendance of 75-80 high; 5 low. Ralph Charley mentioned that Wednesday night activities interfere with Church classes and should not be scheduled.
I. Foundation: No meeting this month - the next meeting scheduled for December 13th.
VI. Old Business
A. Market Research Survey: Mr. Harmon reported - electronic results available on the 5th of December; a formal presentation will be on the 16th in Bismarck for a Strategic planning session.
VII. New Business
A. Following discussion, the next meeting of the Board will be December 20th at 7 p.m. in the Bishop Ryan Library - short meeting, followed by budget work session.
B. Flex-Spending Account: Following discussions, motion by Mike Gaddie and second by Bob Crockett to approve opening a Flex-spending account at First Western Bank, and to approve this motion as a First and Second Reading as this account needs to be opened and operational by mid-December for January spending. Motion passed, all ayes.
VIII. Board Concerns, Comments, and Suggestions followed
Closing Prayer - Fr. Krebs. Meeting adjourned at 8:15 p.m.
/S/ Dean Rubbelke
Dean Rubbelke
School Board President
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